The Find and Replace Feature

Redactable’s Find & Replace feature is designed to meet the specific needs of power users who require both custom redaction reasons and the ability to apply them at scale.

This feature allows users to quickly search for sensitive data and apply redactions with custom reasons across all instances.

For example, if a legal professional needs to redact both a defendant’s and a plaintiff’s names in a court filing, they can search and redact each name with a different redaction reason. By doing this, they can ensure that both names are handled with their respective redaction reasons.

Why It Matters

The Find & Replace feature directly addresses the need for large-scale redactions and customization by allowing users to search for sensitive data and apply custom redaction reasons across multiple instances.

Here are some of the key benefits it offers:

• Saves Time: Automating the search and redaction process significantly reduces the time spent on repetitive tasks.
• Enhances Accuracy: The feature reduces the risk of human error by eliminating manual redaction steps.
• Ensures Consistency: The feature guarantees uniform application of redaction rules so that terms such as names, case numbers, or other identifiers are handled consistently across all instances.
• Customizable Redactions: The ability to apply custom redaction reasons at scale gives users full control over how sensitive information is redacted.
• Compliance: In industries like legal, healthcare, and government, where data protection is critical, improper redactions can lead to data breaches, legal liabilities, and other serious issues. This feature ensures sensitive information is thoroughly redacted and properly documented with reasons.

Using the Find & Replace Feature

Accessing the Feature

1. From your Redactable dashboard, locate the “Find & Replace” feature in the bottom-left section of the side navigation menu.

2. Once clicked, a panel will appear on the right side of the screen.

Finding The Text

1. In the “Find” field, type the text you want to search for or select a category such as full names, addresses, etc.

Selecting Replacement Options

1. In the “Replace with Redaction Reason“ field, select a predefined redaction reason (like “Confidential” or “Personal Information”) from the dropdown.

2. Or, input a custom redaction reason that aligns with your specific needs.

3. Enable the “Match Case” option if you require case-sensitive results for specific terms.

4. Enable the “Match Whole Words” case if you require the results to match the exact words you searched for.

Redacting the Text

1. To replace each occurrence manually, click “Replace” for each instance of the found text.

2. Alternatively, select “Replace All” to redact all instances of the text in the document at once.

If you have additional questions or need help, please contact us at support@redactable.com.

Tip: For detailed instructions on how to use the Redaction Reasons feature, click here.