Find & Replace Feature

Find & Replace Text 

The "Find & Replace" feature lets you quickly redact specific text throughout your document by replacing it with predefined redaction reasons or custom text. It’s ideal for redacting repeated terms, like names or identifiers, and replacing them with Redaction Reasons or any text you choose.

An example use case would be redacting a police report. Perhaps the text says: 

Officer George Jones spoke to John Smith, a witness. Officer George Jones asked John Smith if Jane Doe, the suspect, broke into the car. Jane Doe ran west on Main Street.  Officer Jones asked Officer Sally Green to pursue Jane Doe.

You could use Find & Replace to do the following:

Find George Jones and Replace with "Officer #1".

Find John Smith and Replace with "Witness #1".

Find Jane Doe and Replace with "Suspect #1".

Find Sally Green and Replace with "Officer #2".

This would do all of the above replacements throughout the entire document instead of having to replace them one at a time.  

1. Access the Find & Replace feature

a. You can select the "Find & Replace" button on the bottom left navigation in the redaction tool.

b. A new panel will open on the right side of your screen where you can use the feature.

2. How to use the Find & Replace feature

a. Once enabled, simply type in "Find" field the text you want to search for (e.g., "Casey Smith"). 

b. Alternatively, you can select a predefined category from the dropdown menu instead of typing the text.

3. Choose Replacement Options

a. You can either replace the found text with a predefined redaction reason (e.g., "Client Name") or enter custom text.

b. The redaction reason dropdown will be consistent with the redaction reasons used in other parts of the Redactable app, ensuring uniformity across your redactions. 

b. If needed, enable the option "Match Case" for more refined searching. Use this option if you want to find text that exactly matches the case of your input.

4. Redact Individual or All Instances

a. To redact individual instances of the text, click the "Replace" button next to each instance.

b. To redact all instances at once, click the "Replace All" button.

5. Navigate Through Instances

a. Use the "Previous" and "Next" buttons to navigate through all instances of the text found. 

b. The number displayed in the text field will update as you move between instances.

c. If necessary, you can edit or remove the redaction reason applied to all instances at any time. This ensures you have full control over the redaction process.

If you have additional questions or need help, please contact us at support@redactable.com.

Tip: For detailed instructions on how to use the Redaction Reasons feature, click here.